Board Minutes

McKinney Disc Golf Association
Monthly Board Meeting Minutes
May 6th, 2013

Meeting called to order by Trey Gunn at 6:43pm. Present for meeting Trey Gunn, Patrick Harrington, Steve Harris, Seth Harwood, James Santti, Craig Stone and DeWayne Furr
April meeting minutes accepted and made part of record

Treasure Report – Steve Harris
Balance as of May 1st, $1,793.52
Paid in April - $61.95 for Score Cards
Deposited in April - $535.00.
Cash on hand in cash box $76.00 (Petty), Sun Ace pot $408.00, Bag tag challenge ace pot $207.00
Expected expenses in May - $50.00 for franchise tax(Trey), $90.00 for new bag tags
Hyzer Bomb owes for tournament on April 6th and 7th. 49 players at $2.50 each. Wes requested an invoice from MDGA, Trey will put together and send to Hyzer Bomb.
Request made for Steve to provide more of a detailed report on deposits for the month…..money taken in for memberships, merchandise, donations…….

Tournaments and course improvement report – Patrick Harrington
Both courses are looking “great”. Member requested that the city mow further on holes #1 and #13 at TL. Patrick stated he will contact City.
Patrick is going to pick up key from City for baskets this week. Plan is to move all baskets at TL to the long positions. Craig will help Patrick with task this week. They also plan to do some minor grooming at some of the holes that are overgrown.

Decision made by board to make all monthly bag tag challenges also a CTP competition. Feedback from members was very positive. Patrick will set up new lines each month for CTP challenge to “mix it up”.
Board decided that it would be best to set up tournament committees for both the Alex Clark Memorial and MDGA Gold Course Tournament. Patrick will head up committees. All MDGA members will be offered the chance to be on a committee. This information will be put out on the MDGA web page and emailed to each member once the meeting dates are set up.

Possible incoming events:
Hyzer Bomb – Town Lake Aug 31st
4 The Chains – Town Lake / Alex Clark Sept 21st
SLD – Town Lake, Oct 12th
Ace Race – Alex Clark – DeWayne Furr said that Straight Line Discs will take control of tournament.
Upcoming events for MDGA in 2013:
CTP competition and bag tag challenge – May 18th at TL. 9:30 meeting 10:00 start
Alex Clark Memorial – Aug 24th – C Tier event – Patrick to email PDGA
MDGA Gold Course Tournament – Oct or Nov – C Tier event

Membership Report – James Santti
20 new members added in April. New membership count is 76. 6 new membership forms received at meeting. These will be added to May membership total.
Continue to push membership at all weekly minis and events. CTP challenge in May. Email all 2012 members to push membership.
MDGA Pay Pal account is not working. DeWayne volunteered to fix it. This will allow non-members the opportunity to sign up for MDGA on-line.
Goal for end of May is to have 100 members.
Gmail account is up to date with 2013 members email addresses.

Social Media Report – Seth Harwood
Focus for May will be to work on MDGA web page. Seth will update pictures monthly along with updating the MDGA blog with information from Monthly CTP/Bag Tag Challenge. We believe if we keep the site updated we will generate more interest.

Seth will start using the 2013 member Gmail account to get information out to members. We believe that sending emails will get more members involved in meetings, minis and tournaments.
Seth is starting to use Instagram to reach out to members.
Seth was interviewed by Texas Start publication about DG in McKinney. He also sent pictures. Should be in publication in the next 30 – 60 days.

Working Projects – Entire Board
Non-profit application 501c7 – Seth to submit paperwork in Aug 2013 for Jan 2014 start
CTP/Bag Tag Challenge is May 18th. All board members that are present for event will focus on helping with event….sign in, collect money, tag collection and distribution. This is your priority when you are not playing in the event.
Course “Clean up Day”. It was decided to wait until next meeting to address again due to storm season in the spring.
Committee’s need to be set for Alex Clark Memorial and Gold Course Challenge
Benches to be built for some of the holes at TL. Patrick sent City an email to inform them of our intentions. Next step would be to pick up wood for seats. Intention is to use cut stumps at TL as bench legs so the benches blend into the landscape.
MDGA banner needs to be picked up from DeWayne Furr so it can be present at events. Patrick said he would do it.
MDGA member presentation
None scheduled
New business presented
Trey - June CTP/Bag Tag Challenge to be set for the 15th
James – Genesis Battered Woman and Children is having a fund raising event July 27th in Addison. A bowling tournament. $500.00 per 5 person team. Board Members committed to entering at least one team. Each member will raise or donate $100.00. This is a personal donation and not something that will come out of the MDGA bank account. We will also help promote this to other DG clubs in the DFW area. James will send flyer and fund raising web page once it is created.
Seth – MDGA travel event to Selah Ranch and/or Shaw Shank. Intent is to have members meet at one location and “car pool” to course.
Steve – MDGA travel event to Rangers ballpark.
Adjourn
Next meeting June 3rd at 6:30 at McKinney Firehouse #7
Meeting adjourned at 7:56pm